Hello Everyone,

I was just exploring what entries are passed in Baan Finance from PO receipt to invoice matching and approval.

I did one cycle myself and analysed entries and the document is attached. It is as given below:

PO Receipt
Dr. Interim transit
Cr. Invoice accrual

When Invoice is matched
Dr. Supplier registered invoices
Cr. Supplier control account

When invoice is approved
Dr. Invoice accrual
Dr. Supplier registered invoices

My question is that Invoice Accrual and Supplier Registered invoices both are squared off (once debited and credited). But when will my raw material account will hit? (get debited because I am purchasing raw material).

What I mean is when interim transit will credited and actual account will be debited?

Can someone explain with example the Financial flow from Purchase receipt->Invoice matching->invoice approval?

Regards,
Vishal

I am not quite sure if I understood you correctly but your RM Account will be posted upon receipt of goods. There are 2 postings happening at the same time.

1. Interim vs. Invoice Accrual (Purchase transaction)
2. Inventory vs. Interim (inventory transaction)

So basically it is Inventory vs. Invoice Accrual - the rest is what you already mentioned.

Best thing to see what I mean is to print all transactions for any PO and you will see what I mean. Another option would be to look via the reconciliation transactions which shows you the counterpart of the PO transaction and vice versa.

Rgds - Kai

Dear Vishal,

Please check Warehouse Receipt / Receipt Integration Transaction for your Purchase Order.

The Financial flow from Purchase receipt>Warehouse Integration (For Raw Material)>Invoice Matching->Invoice Approval.

Hopefully this will help you resolve your issue.