Hi,

I've got a Ledger account of type "Balance Sheet" with a Blocking status of 'Free'.
This account is part of the Financial Supplier Group and is associated with "Advance Payments".

Anytime I pass a JV against this ledger account.. it comes up with a message "Ledger Account is a Supplier Control Account".

This account has some balance in it and I would like to transfer this amount to some other account and zero out this 'problematic' account.

Will there be a problem since there are transactions in the history... and this control account has some opening balance...

This is on Baan IV c2.

Can anyone please help me out with this...

Cheers
Minhaaj

You can not zero supplier control account by passing JV entry,
the balance in supplier control account should tally with balance in supplier balances.

The standard way to modify a control account. like advance payments is via a supplier of customer transaction. Every manual
transaction is blocked, because the sub will not be equal any more to the gen.ledger. This will be on every control list visible.

If you still want to do it there are 2 options. Remove account from acp/acr fin. groups or put the sign 'number of times used in acr' of number of times used in acp' in tfgld008 for the specific account
to 0 via ttaad4100. The last option is of course not supported by Baan.

Kind regards,
Michiel:cool:

Originally posted by maalpoel
The last option is of course not supported by Baan.



and will be visible on the control account list as difference when you book without supplier relation .
Regards, Juli

Thanks a lot for the replies...

Hmm...

How can I transfer the amount from this control account to a new account and then close this old ledger account

(I'll be doing a Final close of last fiscal year and there are no transactions on this ledger account for this year). Would there be any problems if I were to change this account now ? (if allowed) :)

Please advice

Cheers
Minhaaj

Hi -

The balance in this account should tie to checks written by your accounts payable for which there was not yet a receipt on a PO (for example, a downpayment on a piece of machinery). When the item is received, and an AP invoice is matched, you then link the advance payments against it so that you don't overpay. When this is done, the advance payment account will be relieved of the costs.

If you found a way to move the amounts to another account, you'll lose your traceability of any downpayments you've made. The only time I would ever suggest changing the control account number is if it had a zero balance.

Regards,

Linda Nulph
Manager, Finance Systems