Dear Baan friends

As I am doing Financial Year End first time so i wants to clear some doubts

1) If i wants to change the current series for Purchase order,Production Order, sales,Replenishment order through session maintain Free numbers(tcmcs0147m000) then is it necessary to close all active Purch./ production /sales / Replenishment orders for current year

2) and run the PDSO- Process Delivers sales orders and PDPO- Process
deliverd purchase order

and pls guide if anything is missing from my side for distribution and logistics

Regards
Umesh

Hi,
Isnt it a bit late to be closing the last fiscal year..
Anyways..
Tell me why would you want to change the First Free numbers for the new fiscal Year? What one would normally do is to change the Financial Document Number (Maintain Last Used Document Nos By Transaction Type Series {tfgld0114m000}) for any new fiscal year and make this change in the Maintain Transaction Types {tfgld0111m000} session(Default series field). Usually the document nos indicate which year its made for..It could change from site to site...

Its only important to close all orders pertaining to last year or the year you are trying to close. Closing of the current year orders would only help in pushing your distribution and manufacturing values to finance. Wont help in closing the previous year.

From your second doubt, its clear what i said earlier(about document nos) was right. Process delivered sales orders and received purchase orders has nothing to do with First Free numbers but has a lot to do with Last used Document Nos. You should process any orders(be it sales or purchase) pertaining to the last fiscal year before you can even attempt to close the year...As far as Distribution is concerned, you should have your purchase, sales, replenishment and warehouse orders(if any) of last year processed and, if Integration is on for all, Posted to Finance.
Then you make sure there are no unposted batches or any integration errors pertaining to the above transactions in Finance..
This is what i could think of from a distribution point of view...

Hope this helps...
sk

Thanks Sukesh
for important information

As i processed PDSO and PDPO and still for some orders (PO/Sales) the line
status is as maintain recipts, print GRN, and for Sales - maintain Deliveries
so is it needs to clear or we can get that orders carry forward to next fiscal
year?

Umesh

Are these lines actually(i.e physically) delivered and received? If they are and those responsible for the entries forgot to do it, then obviously you would have to deliver and receive and then invoice, process and post these entries. However, if these lines are yet to be delivered or received in real then you could either carry forward these to the next year by not doing anything on these lines or by closing the order and inserting a new order based on the back orders.
All of this has to be done from a cost perspective and not from a system perspective. The system(by which i mean baan and year-closing process) doesnt care if you receive or deliver the orders that you have actually received and delivered. But from a financial point of view you would want your accounts in good shape before the auditors come in for the kill...

sk

Thanks lot Sukesh

Those lines are not actually delivered or received. so i can go ahead for year close, pls give your personal mailid if u feel worth.it would be gift for me
pls note mine indian_sumesh@yahoo.com

Regards
Umesh

Hi,
There are times when i might be wrong or i missed out on some important information. If you post your queries over here, someone would take note of it and address it compared to contacting me and taking my word for it..

sk